Administrative Assistant

Located: Princeton, NJ | Part-Time

We are a specialized global energy market trading hedge fund. Our team is lean, collaborative, and fast-moving, with a strong emphasis on professionalism, discretion, and operational excellence. We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive office administration and human resources support. This role is essential to ensuring smooth day-to-day operations, coordinating internal events, and supporting key HR processes. The ideal candidate is proactive, reliable, and comfortable managing multiple priorities in a fast-paced professional environment.


  • Key Responsibilities
    • Office Administration
      • Manage general office operations, including supplies, vendors, mail, and facilities
        coordination
      •  Maintain organized digital and physical filing systems
      •  Support meeting logistics, calendars, and internal event coordination, including
        anniversaries, outings, sports activities, and the annual Christmas party.
      • Assist with basic accounting or expense tracking tasks as needed
      • Serve as a professional point of contact for visitors, service providers, and internal
        staff
    • Human Resources Support
      • Assist with onboarding and offboarding processes (documentation, coordination,
        system access)
      • Maintain employee records and HR files with strict confidentiality
      •  Support payroll coordination, benefits administration, and HR compliance tasks
      • Help coordinate recruiting logistics (interview scheduling, candidate
        communication)
      • Provide general administrative support to HR and management as needed
  • Qualifications
    •  Proven experience in an administrative assistant, office coordinator, or similar role.
    • Strong organizational skills with the ability to manage multiple tasks and
      deadlines.
    • High attention to detail and strong follow-through.
    • Excellent written and verbal communication skills.
    •  Proficiency with standard office software (e.g., Microsoft Office, Google Workspace)
      and comfort with new systems.
    • Ability to work independently and manage multiple priorities in a small-team
      environment.
    •  Ability to handle confidential information with discretion and professionalism.
  • What We Offer
    • Competitive hourly compensation based on experience
    • Flexible part-time schedule
    • Exposure to a professional energy trading and investment environment
    • Opportunity to grow responsibilities over time for the right candidate
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