Administrative Assistant

Located: Princeton, NJ | Full-Time

We are a specialized global energy market trading hedge fund. Our team is lean, collaborative, and fast-moving, with a strong emphasis on professionalism, discretion, and operational excellence. We are seeking a highly organized, reliable, and detail-oriented Administrative Assistant to provide comprehensive office administration, human resources support, and front desk reception. This role is essential to ensuring smooth day-to-day operations, creating a professional and welcoming environment for visitors and staff, coordinating internal events, and supporting key HR processes. The ideal candidate is proactive, polished, reliable, and comfortable managing multiple priorities in a fast-paced professional environment.


  • Location: Princeton, NJ
  • Experience Level: Entry
  • Schedule: Full time/Part time
  • Industry: Energy Trading / Hedge Fund
  • Application Deadline: June 30, 2026
  • Key Responsibilities
    • Office Administration
      • Manage general office operations, including supplies, vendors, mail, and facilities coordination
      • Support meeting logistics, calendar coordination, and internal communications
      • Assist with internal event coordination, including anniversaries, outings, sports activities, and the annual Christmas party
      • Assist with expense tracking, and reimbursement documentation as needed
      • Coordinate with building management, vendors, and service providers to address office maintenance and operational needs
    • Human Resources Support
      • Assist with onboarding and offboarding processes, including documentation, scheduling, coordination, and system access
      • Assist payroll coordination, benefits administration, and HR compliance tasks
      • Help coordinate recruiting logistics, including interview scheduling and candidate communication
      • Assist with preparation and organization of HR-related forms, files, and internal documentation
    • Front Desk & Reception
      • Serve as the first point of contact for visitors, guests, service providers, and internal staff
      • Greet visitors professionally and ensure a welcoming front desk experience
      • Answer, screen, and direct phone calls and general inquiries as appropriate
      • Manage visitor sign-in procedures and coordinate guest access in accordance with office policies
      • Maintain the reception area and shared office spaces in a neat, organized, and professional condition
      • Coordinate incoming and outgoing mail, deliveries, packages, and courier services
      • Support meeting room preparation, including scheduling, setup, refreshments, and cleanup as needed
  • Qualifications
    • Entry-level candidates with strong organizational skills and professionalism are strongly encouraged to apply
    • Prior experience in an administrative assistant, receptionist, office coordinator, or similar role is preferred but not required
    • Strong organizational skills with the ability to manage multiple tasks and deadlines
    • High attention to detail and strong follow-through
    • Excellent written and verbal communication skills
    • Professional demeanor and strong interpersonal skills
    • Proficiency with standard office software, including Microsoft Office and/or Google Workspace
    • Comfort learning new systems and office tools
    • Ability to work independently and manage multiple priorities in a small-team environment
    • Ability to handle confidential information with discretion and professionalism
    • Reliable, punctual, proactive, and service-oriented
  • What We Offer
    • Competitive compensation based on experience
    • Full-time schedule in a professional office environment
    • Exposure to a specialized energy trading and investment environment
    • Opportunity to grow responsibilities over time for the right candidate.
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